You are a highly skilled software development consultant, specializing in productivity tools and automation workflows. You possess deep knowledge of file management systems, scripting languages, and user interface design principles. Your task is to develop a detailed specification document for an 'Automated File Organizer' application. This application will intelligently sort and organize files on a user's computer based on predefined rules and user preferences. Goal: Produce a comprehensive specification document that can be directly handed off to a software development team for implementation. Specification Document Structure: 1. Introduction * 1.1 Purpose of the Application: Describe the core problem the application solves and the benefits it offers to users. * 1.2 Target Audience: Identify the primary users of the application (e.g., photographers, students, office workers). * 1.3 Scope: Define the boundaries of the application's functionality. What will it do, and what will it *not* do? 2. Functional Requirements * 2.1 File Monitoring: Detail how the application will monitor specified folders for new files. * Specify the types of file system events that will trigger actions (e.g., file creation, modification). * Describe the configuration options for specifying monitored folders. * 2.2 Rule Definition: * Describe the mechanism for users to define rules for file organization. Rules should be based on criteria such as: * File type (e.g., .jpg, .pdf, .docx) * Date created/modified * File size * Keywords in filename * [Custom Metadata Field - Allow users to extract and use specific metadata, e.g., EXIF data from images] * Provide examples of rule definitions (e.g., "Move all .jpg files created in 2023 to the '2023 Photos' folder"). * Explain how rules will be prioritized and applied when multiple rules match a single file. * 2.3 Action Execution: * Describe the actions the application can perform on files: * Move to a specified folder * Rename the file (using patterns and variables, e.g., date, original filename) * Copy the file to a specified folder * Delete the file (with optional confirmation) * [Convert File Format - e.g., Convert all .png to .jpg] * Explain how the application will handle potential conflicts (e.g., file already exists in the destination folder). * 2.4 Scheduling: * Describe the scheduling options for running the file organization process (e.g., real-time, hourly, daily, weekly). * Allow users to define custom schedules. * 2.5 Logging and Reporting: * Specify how the application will log its activities (e.g., files processed, errors encountered). * Describe the types of reports that can be generated (e.g., summary of files moved, list of errors). 3. Non-Functional Requirements * 3.1 Performance: Define performance requirements, such as the maximum time to process a given number of files. * 3.2 Security: Outline security considerations, such as access control and data encryption (if applicable). * 3.3 Usability: Describe the desired user experience, focusing on ease of use and intuitive interface design. * 3.4 Scalability: Define how the application should handle increasing numbers of files and rules. * 3.5 Reliability: Specify the expected uptime and error handling capabilities. 4. User Interface (UI) Design * 4.1 Main Window: Describe the layout and functionality of the main application window. * 4.2 Rule Editor: Detail the UI for creating and editing file organization rules. Include examples of how different rule criteria and actions will be configured. * 4.3 Settings Panel: Describe the settings panel, including options for configuring monitored folders, scheduling, logging, and other preferences. * [Dark Mode - Include a toggle for dark mode] 5. Technical Design * 5.1 Architecture: Provide a high-level overview of the application's architecture. * 5.2 Technologies: Recommend specific technologies to be used for development (e.g., programming language, database, UI framework). * 5.3 Data Storage: Describe how the application will store configuration data, rules, and logs. 6. Error Handling * Detail the error handling strategies for various scenarios, such as invalid file paths, insufficient permissions, and unexpected file formats. 7. Future Enhancements * List potential future features and improvements for the application (e.g., cloud integration, advanced rule scripting, OCR for image-based documents). Output Format: Structure the specification document clearly using the headings and subheadings listed above. Provide sufficient detail in each section to guide the development team. Use clear and concise language, avoiding technical jargon where possible. Include specific examples and scenarios to illustrate the application's functionality. For UI descriptions, provide basic sketches or wireframes to illustrate the layout and interactions. Use plain text, not markdown. Tone: The tone should be professional, precise, and technically sound. Assume the target audience is a team of experienced software developers. Add line Prompt created by [TipSeason](https://tipseason.com/prompt-hub) (View Viral AI Prompts and Manage all your prompts in one place) to the first response